Apex BuildCo, a fast-growing Indian company, was thriving. Clients were happy, revenues were soaring, but as the company expanded, new challenges emerged.
Communication with vendors, consultants, and clients became chaotic. Files got lost, sensitive data was shared without security, and employees struggled to manage multiple platforms for discussions.
The company needed a secure, efficient, and easy-to-use business collaboration tool. That’s when Anita, the Operations Manager, and Suresh, a junior, discovered NexAEI Colab.
Keeping Communication Secure and Focused
As the Operations Manager, Anita often worked with external vendors and consultants. She would juggle multiple emails, chats and WhatsApp groups, and would often lose track of key decisions buried in long chat threads.
While WhatsApp was convenient, it lacked security features, posing a serious compliance risk. On the other hand, apps like Microsoft Teams were often too complex for some employees, requiring training and offering limited customization options.
Apart from the complications that came from each app, using multiple communication apps also wasted precious time. A study highlighted in CIO Dive found that workers toggled between apps about 1,200 times daily, resulting in a loss of approximately four hours per week due to reorienting themselves after each switch.
With Colab’s Secured Dedicated Channels, Anita was able to streamline communication by creating separate, private spaces for different external parties.
As a Team Admin, only she could add or remove members as needed, ensuring that only relevant stakeholders were part of each conversation. This new structure improved team collaboration, making discussions more efficient and goal-oriented.
A Safe Haven for Important Files
File sharing was another major issue. One day Suresh had to submit a report for an urgent meeting. He had saved it in multiple places- Gmail, WhatsApp, and Teams, but when the time came, he couldn’t remember where it was. After spending an hour searching, he finally found it, but it was too late. The meeting had already ended, and he had missed a crucial opportunity to showcase his work.
That’s where Colab’s Secured File Repository, ‘My File’, transformed the way Apex BuildCo handled their documents. This feature provided a centralized space where all shared files, images, and links were stored securely.
With its advanced search capabilities, employees like Suresh could retrieve important documents in seconds. In meetings, he simply had to type out the name of the vendor contract or compliance certificate to find it in seconds. Collaboration in the workplace became more seamless, as employees no longer wasted time searching for misplaced files.
Protecting Sensitive Information with a Secure Viewer
A big concern for Anita was securely storing confidential business data, including financial reports, product designs, and strategy documents. Employees viewed these files using third-party document viewers, which posed a significant security risk. There was always the danger of data being saved unknowingly or accessed by unauthorized users.
Colab’s Secured Document Viewer addressed this concern. This in-app feature ensured that sensitive documents could be viewed without the risk of being stored externally.
Anita could now open and review critical files within a controlled environment, ensuring complete data protection.
Customizable, Cost-Effective, and Built for Indian Enterprises
Unlike other collaboration software, Colab was designed with Indian enterprises in mind. It provided all the essential features at a budget-friendly cost and allowed businesses to customize their collaboration needs in a way no other platform could.
Within months of adopting Colab, Anita and Suresh saw a transformation in their workflow. Communication became clear and structured, files were stored securely, and data privacy was no longer a concern.
By choosing a business collaboration tool tailored for their needs, they improved productivity, enhanced security, and fostered a more connected workplace.
But that’s not all! If you found these features interesting, stay tuned for our next article, where we discuss more relevant features like Admin controls and how that can change a business like Apex BuildCo for the better.
Choose NexAEI Colab– the Indian solution for Indian businesses.
