Amit, the Operations Head at Bharat BuildCo, an Indian construction company, felt his heart beating hard with anxiety. The biggest presentation of his career was due the next day, and as the team leader, he felt a weight of responsibility to ensure it was a success.
This wasn’t just another assignment. This was Bharat BuildCo’s chance to secure a game-changing contract with a high-profile client. If Amit and his team didn’t get their act together, they could lose a deal that would cost them. But instead of refining the pitch, Amit found himself trying to coordinate cross functional collaboration with employees across departments.
Something had to change. Fast.
Suddenly, there was an interruption. Ping. Ping. Ping- Amit’s phone vibrated relentlessly. As he scrolled through an email thread trying to find a specific conversation, he found himself wasting time looking for relevant information. His WhatsApp Application was blowing up with both official messages, spams and personal ones, breaking his concentration. If he lost focus, the entire project would fall apart.
Luckily for him, he had NexAEI Colab on his side. With Colab’s features, he managed to solve many common problems that would have cost him time and energy to fix. Here are five ways in which Amit ensured faster teamwork and collaboration.
- Locate files in seconds, saving precious time.
Just as Amit had started working, his developer burst into his office in a panic- “Where’s the final presentation deck? The one with the client feedback?”
The presentation was supposed to be in their shared drive, but after searching through old email attachments and multiple folders, Amit realized that no one knew which version was the latest. But he knew exactly how to tackle this problem.
Opening Colab, he clicked on the secure file repository and searched for “Presentation Deck- final.” Immediately, several results came up and he selected the most recent document. His developer’s problem had been solved in an instant because of Colab’s secure file storage- all pdfs, links, images and files were only one search away, ensuring that no one ever lost a file again.
- Streamline all business communication in one platform.
In the middle of this chaos, Amit’s boss sent him a message asking him for an update on the project. But Amit himself was feeling clueless- he had spent so long trying to coordinate with his team members that he had forgotten to prioritise the presentation. He needed a business communication software that would solve these problems.
The solution? Colab’s secure dedicated channels.
With a single click, Amit added all the relevant team members to a dedicated discussion channel. Employees of various departments could communicate seamlessly, ensuring cross functional collaboration. There were no more scattered messages, emails or phone calls leading to endless notifications. His problem of disjointed communication had been solved.
- Never miss a company update with Colab’s Announcement feature.
Suddenly, there was a knock at the door. Priya, the Head of the HR department, walked in urgently.
“Amit, I need you to send a company-wide email asking employees to send me their salary invoices ASAP. I had mailed them last week, but many people have missed this update. I need these by this evening.”
Amit sighed. In the middle of working, he did not have the time to email employees and then individually check up to see if they had received the notice. Instead, he went to Colab’s Announcement Section and quickly typed in a message.
In a matter of seconds, he had sent a company-wide notice across all departments. Colab’s Announcement Feature made it easy to send important notices in a channel where all employees would be able to see it. This would keep all team members on the same page, improving teamwork and collaboration.
- Collaborate seamlessly by adding or removing members in discussion channels with ease.
Amit wanted to add some members from the legal team so they could look after the final details of the presentation. Instead of adding them to an additional email thread, WhatsApp group or Teams conversation, he simply added them to their discussion channel on Colab. After their work was done, he removed them so he could wrap up the project once and for all.
- Customise features according to your needs for maximum efficiency.
The next morning, Amit showed up to work feeling confident. His teamwork and collaboration had been seamless, and the project had been finished ahead of time. The presentation went smoothly and clients were impressed. All of the hard work had paid off!
For a big company like Amit’s, it was important to have a platform where he could tailor the features to suit his unique needs. As an Indian company, Colab is built for Indian businesses with features that eliminate miscommunication, secure important files, and provide better control.
Make collaboration extra efficient- choose Colab today!
