Month: March 2021

Since the day COVID-19 had hit us last year, organizations have worked incessantly towards transforming the pre-existing ways of working. Getting back to the workplace after a long hiatus was not easy. Employees needed to walk into futuristic and safe office premises. And the first step towards achieving this vision was getting a touchless visitor management system (VMS) in place. The way towards an automated, digital, and no-touch 2021 workplace was about to begin from a touchless reception desk!

The Future of Visitor Management –

The top 5 indispensable features to look for in a 2021 VMS are –

• Pre-registration of any person entering the facility or office premise
• Customized workflow maintenance for signing in various types of visitors & guests
• Providing the visitors with digital cards for minimizing contact and controlling in-office access
• Host notifications on employee/user mobile app as and when the visitor arrives
• Visitor reporting and dashboard in real-time

An efficient VMS increases your organizational security by many folds, and at the same time, it also streamlines your visitor or people management. Besides, your digital reception desk helps in making a futuristic impression on your visitors too.

The VMS Market

The global VMS market, which stood at US$ 920.5 million in 2020, has been projected to hit US$ 1428.6 million by 2026. The need to keep records of all the visitor data (guest any employee) and restrict all unauthorized entries have triggered the said rise. Besides, analysts are also pointing at increased agility by discarding data center-based services and adopting the cloud ones.

What is NexAEI VisMate?

NexAEI VisMate is a cloud-based contactless reception desk; specially designed to offer a unique touchless experience to both employees and visitors. It caters to the new-normal visitor management requirements and is apt for all kinds of businesses. VisMate is helping visitors make the most of their visits.

• It is proactively safeguarding the visitor health (given, the pandemic) as well as the organizational integrity
• It is enabling compliance protocols and meeting the set standards by recording the visitor data
• It is creating an impactful brand presence by providing a futuristic and completely touchless experience

NexAEI has set out on a mission to assist organizations to get back to work safely and smartly, and it has so far succeeded in its attempt. The touchless kiosks are making VisMate a must-have and are relieving the organizations of the daily hassles of queue management!

Leave management is probably one of the most tedious and error-prone HR jobs. Being overloaded with numerous other tasks, the HRs of every organization already found it very challenging to manage employee leaves. Then, a pandemic hit us, and this task became a lot more demanding as the workforce went remote. Also, the need for a paperless automated Leave Management System became all the more evident.

With the dawn of Workplace Automation 2.0, businesses had started implementing automated leave management systems (LMS) and reducing the HR workload thereby. Hence, it is about time that we introduce the smart and flexible online leave management service of NexAEI and dig deeper into the indispensable benefits that it brings to an organization.

1. Transparency

NexAEI’s LMS wipes out favouritism from the system due to the transparency it brings to the table. Every piece of information is just a few clicks away from every employee as well as every manager. So, the system becomes completely transparent and authentic.

2. Accuracy

Gone are the days of rummaging through heaps of files and papers for data. With NexAEI, HRs can access accurate data on absences, leaves, payroll, and so on in no time. The risk of wrong data entry is done away with this automated system as the LMS operations are reversible. So, compromising on accuracy is out of the scenario.

3. Availability

It enables real-time communication as employees and managers operate on the same platform. With this system requesting leaves and approving or rejecting them has become faster, and at every point in time, the managers can gauge the available workforce and predict workload accordingly. Hence, they can schedule tasks beforehand, and no employee gets overburdened with work. It has helped in increasing employee satisfaction too.

4. Cost-cutting

Cost-cutting Cost-cutting is a vital aspect for all organizations all-over as they are constantly trying to cut the cost spent on office supplies and safeguarding documents. Having an automated LMS like NexAEI helps in secured workforce tracking and managing in a paperless environment. Again, having a clear view of the employee availability enables other organizational cost savings related to uninformed absence.

In short, NexAEI is making it big in the market with its automated leave management service, at any time and from anywhere. How about booking a quick demo with us and seeing it for yourself? Get in touch with our attendance and leave management experts today!

The last twelve months have been very challenging for work, the workforce, and the workplace. While work from home became the new norm, distributed workforces and hybrid workplaces have replaced the old standards. No one said it would be easy and it hasn’t even been so, but circumstances left us with no choice but to adapt ourselves to the paradigm shift.

Now that we are operating in the new normal, we ought to remind you of the top 3 strategies that will help us make the most of 2021.

Firstly, we need to accept the new normal willingly.

Even though it comes along with many challenges, it has its pros as well. WFH has eliminated the daily commuting hours from the work schedule as well as the over-stretched breaks. Employees are making appropriate use of the otherwise lost hours, working flexibly, bringing in more productivity, and enjoying a better work-life balance. This flexibility has also spiked up the level of satisfaction amongst the employees.

Secondly, to be a perfect fit for the new normal, we need to brace up our technical proficiency.

Organizations worldwide are demanding agility and intuitiveness, and so being technically proficient has become a necessity today. Workplace automation and cloud-based technologies have become the very food for thriving in this post-COVID business world. Working with a remote or distributed team means being available from anywhere, irrespective of the immediate location. And we can achieve such robust networking and connectivity distribution only by honing our technical skills constantly.

Thirdly, implementing the right leadership is everything.

As the new-normal workplaces are working with hybrid and remote teams for the first time, it is essential that the leaders re-think and re-charge their leadership skills in more effective ways. The old leadership tactics will no longer yield the result that we need today. Leaders need to be optimistic, agile, and compassionate. As working together out of the same office is rare now, a leader needs to put in more effort to keep the team connectivity intact. The right leadership has the power to make a notable difference in the way organizations function.

To conclude, even though an unforeseen pandemic had appeared and disrupted the global business world, however, with the right skills and strategies in place, it is never too tough to get back on track.

It is no secret that business leaders are always keen on enhancing their organizational processes. They are always looking out for the latest market trends and technologies and incorporating the same in their organizational structures. So, when remote working became mandatory, organizations started adopting cloud-based attendance software or applications (SaaS-based) for capturing the attendance of their new distributed workforce.

NexAEI has been transforming how organizations capture employee attendance and process the same data for payroll and other purposes with its cutting-edge technology. Capturing and recording attendance from anywhere using smartphones was never this easy.

Whether you have an on-site workforce or an off-site or WFH one, much bigger trouble is to pull all the scattered attendance data daily, sort them according to organizational rules, process the payroll, make decisions based on the attendance data, and so on. This job is too cumbersome and time-consuming for your HR.

As a result, the moment NexAEI made its appearance in the market, the organizations that were struggling so long had no looking back.

What NexAEI Offers?

• A comprehensive view of on and off-site attendance data at one place and reduce the hassle of collecting them from various points
• Filtration of attendance defaults like short hours, late arrivals, early check out, single punch, etc. and help to stop irregularity therein
• View and download actionable reports for smooth payroll processing by generating actionable and downloadable reports as per your requirement
• Employee attendance regularization for enabling timely decision-making
• Rule-based attendance data visibility

NexAEI is ‘Centralizing Attendance from Anywhere’ for Businesses

Attendance data collected with QR Code or Facial Recognition or Geolocation and Geofence-based attendance capturing system from various locations gets stored in one cloud-based centralized server. Managers are entitled to access this data from anywhere and at any time.

The benefits do not end here. The flexibility of NexAEI enables its integration with any other existing payroll management software, thereby making the entire attendance system much more efficient.

As Replicon suggests, leveraging mobile and the next generation technologies has become vital today as the time and attendance landscape is evolving. For the current distributed workforce that demands mobile-first capabilities, an advanced attendance dashboard is a true blessing!

The visibility that NexAEI attendance tracking system brings to the table is way ahead of its esteemed contemporaries.

How about booking a quick demo with us and seeing it for yourself? Get in touch with our attendance experts today!

When a once-in-a-while perk transforms into a general way of life, we seem to cherish it. Something similar happened to us during the pandemic. Working from home was indeed a job perk back in the pre-COVID days. But it has now become our reality today, and we are not giving it up any time soon, mainly because remote work has given us –

• Flexible work schedules
• Freedom to work from anywhere
• Break from daily commutes
• Sufficient time to spend with our families

And when we say ‘we’, we talk on behalf of the management too. The remote working strategy has proved to be beneficial for organizations as well. Recruiterbox has pointed out why –

• Remote work has brought the office costs down to a large extent
• It has given the much-needed access to an endless talent pool
• Productivity has increased impressively as remote employees are not spending their precious time in stretched coffee breaks and daily commutes
• Remote work improved every employee’s quality of life by improving their physical and emotional wellbeing

Hence, working from anywhere has put forward a win-win situation for both an employer and an employee. Another opportunity to pop-up in recent times due to the work from anywhere concept is hiring talent from anywhere.

At NexAEI, we believe that the phoenix of a decentralized workforce has risen from the ashes of geographical boundaries.

Numerous organizations have already started hiring talents from every corner of the world. In today’s disruptive market, the only thing that holds importance is – your skill. If you are adequately and relevantly skilled, companies will hire you, and your geographical location will no longer be a factor!

As for the organizations that are yet to adopt the hiring talent-from-anywhere model, Forbes has picked out some useful tactics for you –

• • Set your priorities straight and decide on your unique set of hiring criteria
  • Choose your market wisely and get hold of its elements
  • Build your remote employer brand and optimize your HR processes accordingly

And in case you are wondering how to make remote onboarding successful, go through NexAEI Embark, an application that accentuates employee onboarding with cloud capabilities. The talent-from-anywhere model remains incomplete if you do not have the right platform to administer all the pre and post-joining formalities, digitally!

On a final note, predictions say that hiring talent from anywhere and housing a mobile-first global workforce is inevitable. All you need to have is the right resource at the right place and embrace the said transformation as early as you can!