Month: January 2021

Ensuring safety and high-end user experience are undeniably the primary aspects of every no-touch visitor management system today. And by now, the entire world is well aware of it. But do you know what else it can do for your organization?

A survey conducted by The Receptionist in 2015 had shown that receptionists or front-office executives spend their working days by assisting in jobs like Data Entry (31%), Human Resources (20%), Accounting (15%), Social Media (14%), Newsletters (9%), Travel Planning (7%) and others (4%) outside their jobs.

And if given a chance and freed from the reception desk, they can utilize their skills and potentials to do much more than just checking in and checking out visitors. This change, in turn, can enhance your organizational productivity as well.

Previously, the office reception or front desk, or even the Human Resources departments were considered to be siloed departments, but not anymore.

Today’s smart workplaces are moving to smartphones, and hence work is not limited to particular departments or desks and desktops. The pandemic has retuned work and the workplace thoroughly. Hence, when it comes to visitor management, technology wins over humans as digital check-in applications or reception sign-in kiosks offer a completely ‘no-touch’ experience.

One vital contributor towards increased productivity is reducing time consumption too. Hence if organizations can leverage systems for slimming time down, then enhancing productivity becomes easier for them.

And one such system is digital no-touch visitor management. In the busiest of workplaces too, multiple self-check-in kiosks help in eliminating queues by checking in multiple visitors.

Again, a no-touch visitor management system helps to execute contactless and streamlined visitor and employee check-in and out from personal mobile phones. Therefore, we would not be exaggerating if we say that the most appropriate time for reskilling or upskilling is finally here. Gartner has identified reskilling/upskilling as one of the top 3 HR priorities that will rule 2021.

To sum up, a no-touch mobile visitor management system cuts down on an office receptionist’s, HR’s and admin’s work, makes way for their upskilling, and ultimately culminates into better productivity for the organization as a whole.

Organizations leveraging mobile and touchless visitor management systems are two times more likely to operate better, faster, and safer!

With smartphones in every hand, location-based attendance tracking has become much easier today than it ever was in the past. Pre-pandemic, when we used to work from our office desks, we never felt the need for something like this. But with a distributed and remote workforce today, the easiest and the most accurate way of tracking employee attendance is the Location-Based Attendance Tracking System.

You must have used GPS-based attendance tracking in the past and had derived incredible benefits from it. But this system demanded an upgrade when the pandemic hit us. And this had led NexAEI to integrate the geofencing-based attendance tracking system into our product.

In case you are wondering, geofencing is a tracking capability that comes with a pre-set virtual border, known as Geofence. With the geofence-based attendance tracking feature integrated into our smart employee management solution, NexAEI EmPal, we had been capable of transforming the attendance marking experience for our remote employees.

MOST COVETED BENEFITS

1. If you have on-site employees, EmPal’s geofencing-based attendance tracking will enable you to pinpoint whether your employees are checking-in early or even practicing buddy-punch in any way. Hence, it will become easier for you to track all your employees at work.

2. You will be able to restrict checking-in from any location outside your pre-set geofence. In this way, certain boundaries can be set, which will wipe off time theft completely. In case you wish to restrict home or en-route to office check-in, EmPal will enable you to do even that.

A smart and mobile attendance management solution is more of a necessity today than just a delightful alternative. Given the distributed workforce of this new normal, there is no better option than NexAEI EmPal to track remote employees at work.

Also, NexAEI EmPal is not just limited to location-based attendance tracking; it encompasses QR-code based attendance and advanced AI based (facial recognition) attendance capturing too.

So, to add ease and convenience to your corporate duties, switch to NexAEI today!

2020 has undeniably been the game-changer when it comes to innovation and implementation of technology. And like every other innovative solution, the one that we would be talking about in this blog was birthed from specific lockdown-borne shortfalls – digital employee onboarding that leverages cloud capabilities.

The lockdown had got our entire workforce to operate from home, and strive to keep the operations running unaffected as much as possible. It made our HR friends worried as screening potential candidates and onboarding them from home was indeed a daunting task at hand. Through various surveys conducted, we gathered that these are some of the crucial challenges faced by recruiting HR in terms of onboarding remotely/digitally –

• Emerging out as impersonal to the candidates
• Not being able to monitor or track the candidate’s progress
• Breakdowns in communication
• Failing to make the desired connection with the new joiners
• Not being able to provide them with the necessary tools and resources

Does any of these relate to your onboarding situation? If yes, then hold on as we reveal something interesting shortly!

The in-house challenge of onboarding candidates remotely amid the lockdown made us enhance our onboarding solution to enable our HR to leverage a completely automated virtual onboarding experience with the all-new version of NexAEI Embark. With this state-of-the-art onboarding application, our HR could manage all the pre-and post-joining formalities with just a few clicks from anywhere. And more importantly, the new joiners as well as the HR can leverage our mobile-based application to complete their entire onboarding process. Yes, candidate onboarding on smartphones is a reality now!

NexAEI Embark ensures –

• Hassle-free onboarding
• Quick, easy, and paperless processing
• Streamlined employee onboarding
• Strengthened brand culture

Shifting from traditional to digital onboarding has not only aided our business but has enhanced our brand image among the new joiners as well. Above all, NexAEI Embark has helped us take our employee onboarding experience to the next level. So, if you haven’t taken the big-leap of digital transformation yet, we urge you to ponder over the top 4 benefits that a digital onboarding application can bring you.

• Optimization of HR’s and employee’s time
• Augmentation of brand image
• Creation of a sense of attachment and acceptance
• Stabilization of the business

In case we could hit the right note regarding your onboarding woes, get in touch with us at NexAEI, and we will get back to you with the perfect solution for your organizational needs. Let us help you experience the future of candidate onboarding with you!
Happy working!

With offices reopening their doors after a lengthy hiatus, 2021 is positively going to be a year full of opportunities and actions. And all those desperate measures that you had designed (or redesigned) and tested throughout 2020 are about to have a true-blue execution. Before going any further, you may consider having a quick look at “Back-To-Work In 2021” to know the expectations and trends of a hybrid workplace if you are yet to reopen your doors.

Among all the digital innovations that ruled 2020, No-Touch Visitor Management System deserves a special mention. Not only did it strengthen workplace security, but ensured safeguarding human health by omitting the touch from every office reception. Even Forbes had identified touchless visitor management as the pivot on which this entire back-to-work phenomenon depends.

It would be outright wrong to consider Touchless VMS as just another fancy alternative. Today it is a compulsion for all businesses because the new normal requirements are –

• Pre-scheduled Meetings
• Fully Mobile-Oriented Check-ins
• Verified Visitor KYC
• Contactless & Streamlined Processes

So, it is time for you to evaluate your visitor management system thoroughly and indicate what you need and what you lack. And this brings us to present a ‘one-stop free-forever contactless reception desk’ to you, NexAEI VisMate.

VisMate has been particularly designed to offer a unique touchless experience to both employees and visitors. Its unique visitor self-registration flow makes your reception areas completely touchless and hence, safe. Upgrading and revolutionizing your reception with VisMate will bring a massive change to your operations as a whole. It is not your regular VMS rather it is a future-focused, scalable solution that helps you manage all your visitors from one centralized location.

P.S. With the global VMS market predicted to grow at a CAGR of 14.1% by 2025, we recommend that by the time you call your entire workforce back to work, have a comprehensive VMS in place to protect them as well as give your workplace a digital transformation!

After a nightmarish 2020, working professionals throughout the nation are finally getting back to their familiar normal amid this new normal. With the vaccines getting ready to be distributed, the second dry run executed, and the number of recoveries crossing the 1cr.-mark, employers are all set to welcome their employees back.

Even though people are supposed to land up in a new and hybrid 2021 workplace, the excitement knows no bounds. But employees will not settle for an unsecured workplace, especially this year. Every employer will have to pay special attention and abide by all the healthcare and safety protocols.

None of us indeed possess certificates in reopening and managing workplaces amid a global pandemic, and these undoubtedly are some uncharted waters. But with all the knowledge and experience gained throughout the last year, organizations will give their best and make this country-wide ‘workplace reopening event’ a massive success.

Forbes says that having no comprehensive policies for COVID-19 safety, lacking flexibility, and being ungrateful and unsupportive of your employees will be some of the biggest mistakes this year and hence should be avoided. Doing so will ensure employee safety, good health, undisturbed productivity, and of course, sanity.

Not having a stringent policy for COVID-19 safety at work will only worsen the situation.
We have calmed our nerves to some extent with the arrival of functional vaccines but this is not a permanent solution yet. So, now when the offices reopen, employers will have to ensure that –

• Employees are educated about and entitled to all the government healthcare guidelines and policies
• Potentially sick employees are proactively taken care of

This way, every organization will be able to protect its employees in this critical phase.

Flexibility in work will be an uncompromising requisite henceforth.

77% of employees have admitted to being more productive in the flexible WFH structure. Be it the work schedule or the safety aspect, following the letter-of-the-law will no more yield the desired results. With a reshuffle in the organizational attitude, an inclusive and understanding approach will trend in 2021.

When the employees return to work, they will look for support and gratitude from their employers.

It is no secret that the pandemic had an undeniable negative impact on mental health. When appreciated suitably, 69% of employees have confessed to being more motivated and working harder. To be a supportive mentor to your employees, you may consider –

• Communicating transparently with them
• Offering them a comprehensive mental health insurance policy and required screening tools
• Sponsoring seminars and retreat sessions

This back-to-work seems like a homecoming to the majority, and hence it will take some time. And as managers or supervisors, before you call your teams back to their bays, you need to ask yourself whether the return is essential or not and whether you can ensure complete staff safety or not. The way to a safe and healthy workplace 2021 passes through your answers!

So, how much would you rate yourself for your workplace 2021 readiness?