Month: June 2020

An educational institution is the cornerstone of a society and hence a nation. So, its overall safety is a prime requisite when it comes to schools and other educational institutions. With all the security mishaps growing all-powerful worldwide since the last decade, and recently with the health concerns brought about by the COVID-19 outbreak, guardians have become thoughtful about the security of a school campus. Any kind of dereliction on behalf of the schools or other study centers will no longer be dealt with calmly by the parents.

So, the institutions need to emphasize their need for a comprehensive and able visitor management system that can strengthen their security compliance. Schools and other educational institutes are known to get a thousand visitors daily from various professions including, guardians, pick-up persons, guests, volunteers, and even salespeople. In such a scenario, watching over all the visitors and documenting them on pen and paper might be extremely hard for school admins. In such a situation, a digital visitor management system becomes a basic need.

With the lion’s share of the global business sectors investing in premium visitor management systems, why should the education industry be left behind?

Though several aspects make the presence of such a system evident, we will focus on the security aspect herein. Nowadays, parents demand a fault-proof security system to be up and effectively working in the institution their child attends. An effective digital visitor management system can offer you –

• Documentation of every visitor inside the premises (Facial Recognition, KYC Registration)
• Differentiation of students and staff from the rest of the visitors
• Visual deterrence
• No-touch operations and physical distancing

Such a premium solution will keep the institution and the parents on the same page when it comes to student security. Your admin team will be able to breathe as parents will receive every notification through the mobile application regarding –

• Schedule of the parent-teacher meetings
• Reports of child pick-up and drop
• Access of the visitor records

Every facet of student security can be covered by a fitting visitor management system ad one such premium experience can be provided by NexAEI VisMate. Going digital and touchless is the need of the hour. VisMate will be one appropriate and effective visitor management solution in walking your visitors through the primary level of interaction with the institution. With VisMate, your institute will have –

• Touch-free and faster visitor check-ins and check-outs
• Facial recognition-based visitor registration
• Visitor KYC registration for enhanced security
• Parents’ invitation for child pick up and PTMs through the app
• Detailed child pick-up reports
• Access to viewing and downloading visitor records easily
• Multi-lingual support
• Centralized multi-location data
• Co-visitor registration

So, get set and step into a premium world full of beneficial promises to serve your apprentices better and take your institute a notch higher! Visit our website to know more about our offerings!

Getting back to work after this extended lockdown is not going to be a walk in the park. In fact, this time you will have to be extra vigilant about your health and be geared with all your safety practices – washing hands, masks, sanitizers, etc. Excited as we all are at getting back to office and working with our colleagues after a long time, we are also afraid of not getting in contact with the virus that has wreaked havoc across our planet.

The present-day front-line of this battle against COVID-19 at your workplace is undoubtedly your front desk. Let’s wind the clock back a few months. Your front office was crowded with guests who have come in for scheduled meetings, vendors are trying to reach your Admin Manager, delivery personnel bringing in important office equipment.

But now everything has changed along with the concept of managing your reception area.

Given the present situation, the need of a ‘NO-TOUCH’ visitor management system at your front office is your prime responsibility to give your teams and your visitors a COVID-free front office.

Gone are the days of welcoming and managing your visitors with registers and pen. In its place, make way for the AI-powered receptionist, NexAEI VisMate. The touchless technology of VisMate makes visitor management a lot safer for your front office executives.

VisMate enables you to give your guests and visitors a premium contactless registration process in a few simple steps using our Invite Guest feature. You simply log in to your app and send invites to select visitors and guests for a meeting or an event. A unique Guest Identification Number (GIN) is shot out to the visitors on their phones. Now on the day of the meeting or event, the guests after arriving simply need to share the GIN with the front office personnel. And that’s all. The system takes care of the rest for you!

So, with a visitor management solution like NexAEI VisMate, you can boast of –

• A safe office and safer teams
• Complete control over the visitor flow at your front desk
• A premium and safe visitor management experience for your teams and guests

Even today when the world is fighting with the pandemic and struggling every day for a safe existence, you can have your own futuristic and safe no-touch system. With NexAEI VisMate, you will always remain one step ahead!

For more exciting digital offerings for creating a futuristic workplace you can visit www.nexaei.com.

What is the world today without internet access? To be very precise, clueless!

With an internet connection, you can be the most knowledgeable person in the room with access to every information under the sun, and you are connected to the entire world. But what if you get stuck at a place with no electricity or no internet?

In such dire situations, we tend to lag and fail every commitment, be it professional or even personal. So, it is very evident that the internet has made us absolutely reliant on it, and thus certain residual hitches have come into existence at the professional front.

• With a rapidly increasing dependence on cloud-based applications, we do not worry about data backup. So, with no internet and hence no access to those apps, we are left with no files and no documents.
• The rise of Internet of Things (IoT) has aided communications greatly. So, in the absence of the internet or electricity, the connected devices do not function leaving an entire business at a brief but costly halt.
• Internet connections come with vulnerability points viz.; network congestion, non-compatible devices, faulty router, fiber-optic cable disconnection, or even natural adversities. Not many, one such vulnerability is enough to annihilate access entirely.

In a nutshell, our greatest challenge these days is to eliminate the obstructions to offline productivity and search for its management techniques.

Even though the internet has taken us to a magical world of accessibilities and communications, it is essential to deal with the residual vulnerabilities for retaining and thereby enhancing productivity offline. So, no more stressing yourself out in case you get disconnected from this present hyper-connected realm. Even with sporadic or no connection at all at certain places, we can keep ourselves productive. Here’s how to do it –

1. Fill yourself to the neck with knowledge by reading offline articles, books, magazines, newspapers, by listening to podcasts offline and by watching informative videos. Many iOS as well as Android applications these days give you the opportunity of saving articles, audios and videos and playing them offline.
2. Practicing ‘brain dump’ writing can be a great way to dig deep into the subconscious and bringing out dormant creativities. After a point when you start reading the write-ups and club some points together, you are bound to pull out a pool of productive ideas.
3. Expand your network by interacting with more people. A little human interaction outside work can do wonders for your psychological wellbeing. You may even engage your colleagues in a spontaneous meeting where you all can get into brainstorming and come out with better and enhanced ideas to pick up on your productivities later.

You always need to give some time and space to your mind for relaxing and no time is better than a period without the internet. Go out for a walk, work out, listen to your favorite music, run the pending household errands, or maybe just sit idle or meditate. Remember, such breaks will help you to enhance your productivity much better when you get back to work.

To conclude, as they say – focus on being productive instead of busy. Without the internet, you will have one perfect day out of your busy schedule to work on your offline productivity management.

With the continuous extension in lockdown and social isolation, it is probably the lengthiest and fastest switch ever watched by the world. With almost little or no prior notice, every company had to shift from the physical office spaces to a remote working structure.

Whereas the safety and security of the employees had been prioritized, handling business continuity in this sudden, but now normal procedure of contactless communications and business, is still a big challenge for most. This transition requires vigilant research and a thorough analysis of all the pros and cons, especially in areas like security and scale.

Starting with security, it had been an all-time crucial parameter for all businesses. With a huge pool of threats gaining strength with the onset of challenging times, security holds the topmost priority for keeping the business intact. Since the COVID-19 outbreak was announced, nations have witnessed a dramatic boom in several email attacks, mostly phishing campaigns.

As per reports, such attempts have given pretty good returns to the attackers. Even though people are working from home, companies are responsible for the regulation of data protection. Rather, stricter and more vigilant security services are necessary to curb the cyber risks and on the contrary, guarantee data confidentiality and integrity.

On another note, it requires more skills, creativity as well as related tools to maintain performance in such critical hours. Organizations have been combing their ways through possible ways of automation and scheduling to keep the operations intact. Organizations in which a minimum of 20-25% of employees are recently traveling to the offices for work are depending highly on automation for excusing the limited staff from the mundane jobs so that they can focus on the high-order security sector.

Even though some organizations had already had their employees working remotely (either part-time or even full-time), but the real challenge that sprung up during this lockdown in the path of business continuity preservation is related to the scaling of the same model.

As per a survey of the Bureau of Labor Statistics in 2019, it was brought to the limelight that before the pandemic, a minimum of 7% of employees was already working remotely in America. In comparison to that, today the majority of employees are working from their homes. Under such circumstances, organizations had to ensure the availability of the critical staff and service providers to run the data centers and scale them quickly simultaneously.

None of the so-called remote work settings could work properly had it not been for the right tools brought together. The most important tool is Virtual Private Networks or VPNs.

Challenges attached to the VPN could also not be avoided as such an infrastructure or a BYOD (Bring Your Own Device) policy had not been established in many companies before the pandemic. Most of the employees are working on personal devices and that raises the security concerns due to unpatched vulnerabilities. So, it has been proved beyond any doubt, that every company should have a BYOD policy in place so that in times of need, companies do not have to make desperate attempts to keep its business up and running.

As per the guidance of the National Institute of Standards and Technology (NIST), organizations should consider the cyberspace to be a hostile environment for operations every device as well as network to be compromised. So, security awareness is much more vital these days than it was anytime earlier.

So, not compromising on security and scaling needs has kept the businesses running somewhat successfully during this lockdown. This distanced business and communication are all set to be the new normal and in this new environment, work-from-home is a standard model. For the still struggling companies, identification of the problem areas would be the first step towards the seamless operation. With the most ideal strategies, effective tools, associated technologies, and proper controls, business continuity can go unhampered even during this lockdown and even beyond that.

Offices are opening and visitors are coming in to meet you. But the virus threat is yet not over. New COVID-19 positive cases are still being recorded. How will you now ensure the safety of your workers and contain the spread of the deadly disease in your front office?

Social media posts are always talking about personal hygiene and social distancing. But do you think your front office can completely be safe when you have visitors coming in and using your logbooks and pen to register themselves? We all know that the answer is NO! moreover, it is not humanly possible to sanitize your front office and the stationeries every time a visitor checks in.

What then is the solution?

Touch-free visitor registration and sign-in process through an automated system is something that every organization needs now. This protects both the teams as well as the guests and shows that your organization is skillfully adapting itself to enforce the standard health and safety regulations.

A ‘no-touch’ visitor sign-in helps you to offer a premium visitor registration process and gives your visitors and employees an assurance that your brand thinks beyond the global pandemic and appropriates a digital and futuristic reception area!

NexAEI is at the heart of the digital transformation that is even more relevant in today’s world, and our visitor management application – NexAEI VisMate – has already started helping brands use our touchless visitor registration feature within all types of buildings – the Invite Guest feature.

Given that you would try and control who enters your office space until things go back to being normal, VisMate’s Invite Guest feature will be an absolute delight for you. App users will be able to send out personalized invites to their guests for a meeting or an event. The invites would be sent to the selected guests’ mobile phones in the form of an SMS with a unique guest identification number (GIN). The visitor simply needs to verbally share the GIN with your front office executive and the sign-in process is complete.

Yes, it is that simple and now effectively safe for your teams and guests.

By leveraging the digital treat of NexAEI VisMate and the no-touch sign-in process, you can minimize the spread germs and help the nation fight coronavirus!